Speaker Guidelines and Templates
Timeline
| Friday, September 19, 2008 | Deadline for paper and panel proposals |
| Friday, October 3, 2008 | Tutorial proposals due |
| Wednesday, October 29, 2008 | Acceptance notification for papers |
| Friday, November 7, 2008 | Speaker confirmation due |
| Monday, December 1, 2008 | DVCon 2009 registration opens |
| Thursday, December 4, 2008 | Deadline for draft paper review by Program Chairs |
| Thursday, January 8, 2009 | Copyright release form due |
| Thursday, January 8, 2009 | Final papers due to proceedings printer |
| Friday, January 30, 2009 | Deadline for discounted hotel rate of $199 at the DoubleTree Hotel. |
| Monday, February 9, 2009 | Deadline for tutorial notes sent to DVCon office for production |
| February 24-26, 2009 | Official conference dates |
DVCon Speaker Frequently Asked Questions
In-depth information is given in the acceptance letter on October 29, 2008. Refer to that letter for additional information regarding your presentation at DVCon 2009.
How do I update my contact information?
Contact Valerie Hay at Val@mpassociates.com.
Do I have to register for the conference?
Yes. DVCon will send out registration instructions for all presenters. There is a discounted fee for speakers, and a special code will be sent to you by January 18, 2009.
Speakers: $225.
Where do I pick up my conference badge?
During the on-site registration hours, pick up your badge at the Bayshore Foyer.
On-site Hours:
Tuesday, February 24 from 7:00am to 6:30pm
Wednesday, February 25 from 7:00am to 6:30pm
Thursday, February 26 from 8:00am to 4:00pm
Is there a room reserved for speaker preparation?
No. Be sure to bring a copy of your PowerPoint slides to load on the desktop computer in the room where your paper is being presented. There is no speaker breakfast or A/V practice room at DVCon, so please take the time to load your slides early and be sure they display properly.
What audio-visual equipment will be in the session room?
All meeting rooms will be equipped with an LCD projector, screen, microphones, laser pointer, speaker timer, and a computer for your presentation. There will also be connections for laptops.
How long does my presentation need to be?
Your paper is allocated 25 minutes for presentation and 5 minutes for questions and answers.
Where will my paper and PowerPoint presentation appear?
You paper will be included on the DVCon 2009 CD-ROM which is distributed to registered attendees. A printed version of the Proceedings will also be available for $50. The PowerPoint presentations will not be distributed.
Is there a speaker's orientation at DVCon?
No.
What guidelines do I need to follow in preparing my presentation?
See the acceptance letter that was sent to all speakers/correspondents on October 29, 2008, and the AV guidelines provided on the DVCon website. Presentations should be in PowerPoint format. Click here for a recommended template.
Is there a discount rate for the hotel?
Yes, the DoubleTree San Jose Hotel is offering DVCon attendees a discounted room rate of $199 for a single or double occupancy if reservations by January 30. More information is available on the Travel & Hotel page.
How do I apply for a Visa?
Information is available at www.unitedstatesvisas.gov